The SCS Comment Report contains the student responses to the open-ended items on the survey. 

Where can I find the SCS Comment Report?

Reports can be found in Analytics (employees only; full history/TCEs) and the SCS Online Tool Suite (from Spring 2016). 

To navigate to reports in Analytics:

  1. Log into UAccess Analytics/Reporting (https://analytics.uaccess.arizona.edu). [Please note: if using off-campus, you will need to use a VPN.]
  2. Using the Dashboards drop-down menu in the upper right side of the screen, select ‘TCE’ and click on the ‘TCE – Teacher Course Evaluation’ link. 
  3. On the TCE Overview page, Instructors should use the ‘TCE Instructor Report’ quicklink and departments should use the 'TCE Department Head Reports' tabs.
  4. Select the filters needed (the fewer, the better; if you want all available reports, use the ‘Reset’ button to the right and select ‘Clear All’) and click ‘Apply’.  When you first navigate to this page, it will display ‘No results’ by default. 
  5. Once you click ‘Apply,’ a table with available TCE reports will appear below the search filters.  The SCS Comment Report is in the second column from the right-hand side.
  6. When you click on a link for a report, it will open in a new tab.  Please disable any pop-up blockers to allow the browser to open a new tab. Contact 24/7 for help with pop-up blockers (520-626-TECH (8324)).
  7. You can download results as a pdf or an excel sheet. To use the TCE Qualitative Content-Analysis tool, you will need to download the results as an excel file. (see directions below).

To navigate to reports in the SCS Online Tool Suite:

  1. Log into the SCS Online Tool Suite (https://scsonline.oia.arizona.edu/). 
  2. From the instructor tab or department menu, use the drop-down menu to select 'SCS Reports'.  There will be a series of drop-down menus to help you navigate to the report needed.
  3. The report generated will include both the statistical information and the comments in a pdf.
  4. You can download/save the SCS report using the 'Save' button located at the bottom of the report.
  5. Alternatively, you can download multiple reports using the 'Bulk SCS reports for selected terms'.

 

Need help with the comments? Try the TCE Qualitative Content-Analysis tool.

The TCE qualitative content-analysis tool can help you determine important trends in the student comments.

First, download TCE qualitative responses from Analytics:

  1. Log into UAccess (www.uaccess.arizona.edu).
  2. Click on Analytics/Reporting in the right-hand pane.
  3. Log in with your UA Net ID and password.
  4. Click on the arrow next to Dashboards in the top right menu.
  5. There should be a TCE link in the drop-down menu; click on the arrow.
  6. Click on TCE-Teacher Course Evaluations.
  7. Now you are in the TCE dashboard. Yay!
  8. Click on the link to TCE Instructor Report
  9. Now it gets complicated. Choose the term (semester/year) for which you want to get your TCE comments, and your employee ID. I think you can leave all the other drop-downs blank. Click on “apply” at the far right side.
  10. After a slow refresh, you’ll get a list of all the classes you taught that term, each with three links. For the class you’re interested in, click the middle column, TCE Comment Report.
  11.  After another slow refresh (be patient— this seems to get longer, the bigger your class is), you’ll get your comments.
  12. Scroll to the bottom of the screen and click on the Export link.
  13.  You’ll get several export options; click on the Excel choice.
  14.  The export will download to your hard drive. Save that file with a great descriptive name, i.e. TCEcomments335.2017.xls, somewhere you’ll remember where it is.

Next, upload your comments to the new content-analysis tool.

  1. Go to http://shiny.bi.arizona.edu/ (you’ll need to use VPN if you are off campus).
  2. Click on Launch App below the Open-Response Items heading.
  3. There are instructions in the top pane and some cautions about what you can and cannot conclude based on the output from this app.
  4. In the Setup pane, click on Browse and choose the Excel comments file you just downloaded.
  5. Once you get the “Upload complete” message, click Go.
  6.  And there you are. You can use the links in the left navigation menu to navigate between different outputs— either total output from all questions, or top words separate by questions.
  7.  A new link is Word Clustering. It examines words that are frequently associated with each other. You can adjust the slider to change the density of words— how often the words are associated to count as a cluster. There isn’t much dynamic range there, but if you are looking for associations (for example, “helpful” and “group activities”), this tool may be useful.
  8. If you see some word or association that intrigues you, click the Searchable Table, and it will allow you to search for that word or combination in the Excel file and call just those responses up, showing which question was being answered.